When your staff is following policies and procedures, workplace accidents and incidents are less likely to occur. workplace staffing services policies and procedures I understand that physically showing up for work is an essential element of this job. All materials are available in alternate formats upon request by emailing info@workplacenl.ca or calling 1.800.563.9000. Communicate your policies to your staff. Enforcement of the guidelines guarantees your organization’s operational procedures and decision-making processes are uniform and consistent across cases. A breach of this policy is grounds for disciplinary action, up to and including termination of employment. Make important procedures such as first-aid and emergency exits clearly visible. Because both individual and team responsibilities are clearly documented, there is no need for trial-and-error or micromanaging. These policies, procedures, and checklists successfully recognize the limits of providing employees proper guidance for appropriate behavior at work and draw a line between that and employee lives outside of the workplace. The policy should also contain procedures to support the policy in its operation, such as the implications for not complying with the policy. For example, if you have a policy relating to punctuality, you may need to include a procedure outlining what to do if the employee is going to be late. Find all resources pertaining to health and safety, from information on discrimination in the workplace to workplace policies and procedures and more. But, consider this: Well-crafted policies and procedures can help your organization with compliance and provide a structure for meeting and … Consider whether there is a need for clear guidance regarding how the policy will be implemented and by whom. You can also include the amount of notice required before booking time off. Additionally, some regulations under the Occupational Safety and Health Act require employers to have specific policies and programs in place if certain workplace hazards exist (such as a hazard communication program if certain chemicals are present in the workplace). These documents can include guidelines on tardiness, vacation time, sick leave, appointments and paid volunteer hours. As well as help minimise legal and safety risks for you and your business. It is crucial to have senior management support for the implementation or modification of a policy, especially where policies relate to employee behaviour. Policies, Procedures & Legislation. This page provides information about the requirement for an education and care service to have policies and procedures in place under regulations 168 and 169 of the Education and Services National Regulations 2011. This company policy includes the measures we are actively taking to mitigate the spread of coronavirus. Policy review ensures that your policies are consistent and effective. Use of social media. Utilizing both policies and procedures during decision-making ensures that employers are consistent in their decisions. The Commission hearing revealed that the company had breached its own policy when it issued the employee numerous unofficial warnings instead. They also demonstrate that organizations are efficient, professional and stable. What are workplace policies? The policies may be explained to staff through information and/or training sessions, at staff meetings and during induction sessions for new staff. WHS Team: Manage the ongoing development and maintenance of workplace health and safety practices in line with the WHS framework, systems and processes, and resources that support line managers and employees in meeting their health and safety responsibilities This reduces liability risks for your organization and limits interruptions in operations. Staff involvement also helps to determine how and when the policies might apply, and can assist in identifying possible unintentional outcomes of the policy. Workplace policies and procedures are an important addition to employment contracts as they make onboarding easier and allow everyone to be crystal clear on what’s required of them. Copies of policies should be easily accessible. Both have their place in the day-to-day function of your organization and the success of employees. Sign up for i-Sight’s newsletter and get new articles, templates, CE eligible webinars and more delivered to your inbox every week. To implement effective policies and procedures at your workplace, follow these steps to get the best results. Ensure all staff understand what the policies mean. Be explicit. 7. A workplace health and safety management system is a set of policies, procedures and plans that systematically manages health and safety at work and can help to minimise the risk of injury and illness from workplace operations. Written policies and procedures are essential to the effective and efficient operations of your programs and organization. They clearly: document the sequence of steps for doing the task safely; incorporate the appropriate risk control measures into those steps. This can lead to stronger business relationships and a better public reputation. For example, say someone sues your organization for hiring discrimination, claiming that they were not given a job they interviewed for because they have a disability. These are sample policies and procedures to assist the reader in understanding how policy or procedural information is developed. This section describes workplace policies that apply to everyone at our company: employees, contractors, volunteers, vendors and stakeholders alike. Having an anti-discrimination policy in place is a strong piece of evidence in your defense. By Joanna Weekes. It is important that policies are applied consistently throughout the organisation. The HR Manager further concluded that a third-party was best suited to conduct such an investigation.This decision is consistent with best practices, as a third … A procedure explains a specific action plan for carrying out a policy. Start studying Career Planning and Skill Development Unit:6 Lesson:3 " Workplace Policies and Procedures". Below are some of the subjects you should consider creating guidelines for. In addition to an annual review, consider updating them when you: Writing policies and procedures can be a tricky process. Paychex WORX says that “employees may be more likely to embrace rules when they understand their purpose and that they are not meant to be a form of control or punishment.” For this reason, keep a positive attitude during training sessions and leave plenty of time for employee questions. Where policies are significantly changed they should be re-issued to all staff and the changes explained to them to ensure they understand the organisation's new directions. Company policies and procedures articulate a business’s values and set clear expectations around employee behaviour and performance. The statement of purpose should be written in simple terms, free of jargon. Creating policies and procedures, as well as process documents and work instructions, can take months of research and writing. When creating a policy or procedure for your workplace, start by reviewing the mission statement, vision and values. RELATED: Employee Policy Manuals: What to Include in Your Annual Review. Keep employees safe and treat them fairly by developing policies and procedures that prohibit behaviors such as: Include information on how to report harassment and discrimination and explain that the company will not retaliate for reporting. Beyond the 'policy', organisations will need 'procedures' to run alongside, turning the policy into a useful document that can be used by staff and volunteers. Workplace Health and Safety (WHS) Policy and Procedure Policy reference number P2015/WHS Version number v4.2 Date issued July 2015 Person responsible Steve Bailey, WHS/IC Coordinator Approved by Indigo Community Services and Health Hub Board of Directors on 17 June 2015 Date for review July 2017 Policy … With strict guidelines already in place, employees simply have to follow the procedures and managers just have to enforce the policies. Regularly reviewing policies and procedures keeps your organization up to date with regulations, technology, and industry best practices. 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